Agreements

General Guideline to Back-of-the-Book Indexing Agreements

As the indexer I am expected to produce an index that accurately reflects the information given in the text. The depth of indexing is determined by the complexity of the material and the needs of the reader. I want to create an index that perfectly suits the subject matter, but I must also consider your budget for this project and any time or space limitations.

I charge by the number of indexable pages so if the process takes longer than I expected, I bear the cost. During the project I expect to be kept informed of all relevant changes such as changes to print deadlines, adjustments to space available for index, repagination, etc. Indexing problems or changes to the production can result in additional cost. However, changes needed because you are not satisfied, or as a result of a misunderstanding or mistake on my part, will be fixed at no additional change. I guarantee my work.

As editor or author, you do not need to specify the format details of the index. I can work from a sample index or I can try different formats and recommend one that is easily read and will fit in the available space.

As indexer I will complete all proof-reading and copy editing tasks. This includes:

- check all orders, alphabetic and numerical

- check accuracy of spelling, punctuation, capitalization

- check accuracy of entries and page numbers

- confirm every cross-reference and double posting

- check for compliance with in house formatting style

As editor, I assume that you will check my work and then prepare the index for typesetting. This will include insertion of page and column breaks, adjusting for bad breaks within entries, and final layout and font choices. I hope that you will not make any substantive changes to the final index without consultation.

I will be happy to explain the structure that I have adopted and the reasons for my choices of terms. In the case that an index must be shortened, the indexer is the best person to make the changes because of their familiarity with the overall structure. I can choose cuts that will have the least impact on the overall usability of the index. In most cases, I provide this service at no additional cost.

Dialogue between the indexer and editor will only help to improve both our skills and keep the project on schedule.

Tips to Authors Agreements How Much Will It Cost? Sample Index Tips to Editors	Agreements
	General Guideline to Back-of-the-Book Indexing Agreements As the indexer I am expected to produce an index that accurately reflects the information given in the text. The depth of indexing is determined by the complexity of the material and the needs of the reader. I want to create an index that perfectly suits the subject matter, but I must also consider your budget for this project and any time or space limitations. I charge by the number of indexable pages so if the process takes longer than I expected, I bear the cost. During the project I expect to be kept informed of all relevant changes such as changes to print deadlines, adjustments to space available for index, repagination, etc. Indexing problems or changes to the production can result in additional cost. However, changes needed because you are not satisfied, or as a result of a misunderstanding or mistake on my part, will be fixed at no additional change. I guarantee my work. As editor or author, you do not need to specify the format details of the index. I can work from a sample index or I can try different formats and recommend one that is easily read and will fit in the available space. As indexer I will complete all proof-reading and copy editing tasks. This includes: - check all orders, alphabetic and numerical - check accuracy of spelling, punctuation, capitalization - check accuracy of entries and page numbers - confirm every cross-reference and double posting - check for compliance with in house formatting style As editor, I assume that you will check my work and then prepare the index for typesetting. This will include insertion of page and column breaks, adjusting for bad breaks within entries, and final layout and font choices. I hope that you will not make any substantive changes to the final index without consultation. I will be happy to explain the structure that I have adopted and the reasons for my choices of terms. In the case that an index must be shortened, the indexer is the best person to make the changes because of their familiarity with the overall structure. I can choose cuts that will have the least impact on the overall usability of the index. In most cases, I provide this service at no additional cost. Dialogue between the indexer and editor will only help to improve both our skills and keep the project on schedule.	Contact Information: Carol Hamill 180 Homer Road Victoria, BC, CANADA V8Z 1V6 (250) 658-2856 hamill@island.net Website design by Patrick Meyer copyright 2006-2008