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General Meeting Wednesday Oct 15, 20081:00 PM
Parksville
Community Center
Present:
Kim Campbell, President Rita Young Treasurer
Gil Roy,Vice President
Richard YoungSummer Sports
Jack Verspagen, Past President Shirley Sterlinger Secretary
Peter Kucey Honorary Past President Alan Critchley Indoor Winter Sports
Mona Ferguson Yearly Outdoor Wayne Randall Hockey
Stan Franklin Singles Regrets Sherry Bannister Burton and Ron Legrove.
Call to Order: Kim announced that Judy McGregor is taking memberships for 2009 and Bernice is selling
tickets for the Halloween Dance at the table at the back of the room.
Acceptance of the Minutes January 16th 2008:
Moved byMona Ferguson and seconded by Stan Franklin. Carried.
Treasurer’s Report: circulated and attached. Discussion on the financial report-the expenses and coverage for our liability insurance were clarified for members.
Budget forms from all Directors & Chairpersons to be submitted to Rita by Oct. 15th
Acceptance of the financial report moved by Alan Crithchley and seconded by Shirley Sterlinger. Carried.
Old Business:President’s Report-Kim Campbell-as circulated on agenda.
New Business: Discussion about the booking of major events on days that are already committed on the
calendar. See gentle reminder in President’s report.
Directors’ Reports-as circulated on the agenda-
Updates. Elinore Dye was introduced as the ski coordinator and ski dates are gong to be:
1. January 15th Thursday
2. February 18th Wednesday
3. March 26th Thursday
4. April 7th Tuesday
Mona Ferguson reminded us that there is no longer cycling on the Wed. evenings as it is getting too dark.
Indoor Games Alan Critchley announced that Donna and Rick Tutak are resigning from the running of the games afternoon at the end of Dec. so we will need a replacement for them for the months of Jan. Feb. Mar. and April. 2009 and/or a new coordinator for all of 2009.
Peter Kucey reminded PGOSAns that memberships are due. We have 1188 members and we now have 231 over 80 members who do not pay dues, which leaves 957 paid up members.
We need to encourage all members to participate as peter has done a review and there are about 1/3 of the members participating in at least one social or sport activity. Richard Young pointed out that one way t get people involved is to look at the membership list and see if someone lives in your neighbourhood and invite them out. Verne Huntley feels we are doing our best as we have had a very successful “Meet and Greet”for the newcomers for the past 2 years so if they want to pay the $10 to belong but don’t participate we don’t need to worry about them.
Verne Huntley asked for an update on the curling. Arleigh Cates reported that we have a full slate of teams and we have lots of room for spares. Stephen Kormilo reminded everyone that the first bonspiel is Nov. 15th cost is $12 for entry and $8 for lunch.
Gil Roy reported that he and Jack Verspagen have taken on the Variety Show so that if anyone has talent to bring to let them know.
Peter Kucey asked that members present who know the 90 plus members who attended the luncheon take one of the pictures of the group to them. Several members volunteered.
The Monday volleyball is at Oceanside
Middle School. This is a conflict with the badminton but there is good attendance so the extra night is warranted. Pickle ball is Friday evenings.
Coordinator Updates. Kim Campbell reviewed the coordinator updates –one addition.
· Jim Swanson has stepped up to help Elinore Dye with the ski trips. He is a newly retired teacher who has run lots of bus trips for his students.
1. Chairperson Updates.
· Donna and Rick Tutak are resigning as chairpersons of the games afternoon effective Dec. 2008 so we will need replacements for January, February, March, and April 2009 games day
· Beach Volleyball Betty Cordiner a new activity.
· Winter Volleyball is now Monday, Tues., and Thurs.
· Elinore Dye and Jim Swanson have agreed to be the Snow Coordinators.
· Horseshoes, and Mini Golf need coordinators.
· RV Trips will need a new coordinator as Rene Schug has stepped down.
· Jack Verspagen and Gil Roy are Coordinators for the Variety show.
· Mo Roy will do the pancakes for the pancake breakfasts in the park and the RV trips.
· Mike Ketteringham is now looking after the PGOSA web site.
· Stan Franklin is stepping down from the organisation of “Picnic in the Park” and “New Years Dance” effective 2009 so we will need replacement Coordinator(s).
Peter Kucey moved the meeting be adjourned and everyone had a social time over coffee and doughnuts. | 